General Bookkeeping Services

P.A.S. provide any or all of these services in one of two ways: 1) If you choose to purchase, or are already using QuickBooks, we can set and run this software for you either at your location or remotely; 2) You can provide us with the information needed for any of these functions and we can provide these services for you from our offices. These functions include:

Full Charge Bookkeeping. Update and maintain accounting records, including those which calculate expenditures, receipts, accounts payable and receivable, and profit and loss. Full-charge bookkeeping can best be described as maintaining an entire company's books. Produce financial statements and prepare reports and summaries for supervisors and managers. Additionally, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts. Ensure the completeness and accuracy of data on accounts; and code documents according to company procedures. Use specialized accounting software, spreadsheets, and databases.

Budgeting. A Budget is a plan that outlines an organization's financial and operational goals. So a budget may be thought of as an action plan; planning a budget helps a business allocate resources, evaluate performance, and formulate plans.  If this is a necessary part of your business, let one of team members help you get the results you need.

Inventory. Inventory Control and parts management in any operation can be a difficult area to maintain. Whether you are managing inventory for a small or a large company QuickBooks can be the ideal answer for you, providing a centralized solution to your inventory management needs. Professional Administrative Specialists, Inc. can assist in the set up and training of staff in this essential area of your business. Organizations can better locate and control parts in their constantly changing inventory using QuickBooks with the help of our services.

Purchase Orders. QuickBooks software provides the tools to ensure efficient purchasing, timely receiving, and accurate billing. Increase profitability by ordering what you need when you need it. Automated replenishment tools calculate reorder quantities and generate purchase orders. Please call a Professional Administrative Specialists, Inc. Team Member to accurately set up and train employees in this highly important area of your business.

Sales Tax Reporting. Reporting the correct amount of Florida state tax your business owes is important because incorrect totals can cause penalties and even future problems with the federal government. In general, form DR-15EZ is completed by smaller Florida businesses for reporting sales and use tax. Let Professional Administrative Specialists, Inc. help you and your business avoid errors and possible penalties.

Progress Billing and Job Costing. Job cost tracking is an extremely important part of a certain businesses. Job costing means tracking the expenses for a job and then comparing those expenses to the job's revenue. This tells you which jobs are making money and which are not. If your business relies on this valuable tool, then P.A.S. can help you setup the proper procedures in your QuickBooks file.

Progress invoicing, also called progress billing or partial billing, is invoicing from an estimate in stages instead of the full amount. However, you can invoice for the full amount when using progress invoicing. Using progress invoicing, you can link progress to estimates that will be included in the Job Progress Invoices vs. Estimates report. P.A.S.’ extensive experience in the construction industry gives us the knowledge to correctly setup your progress invoicing.